A Brief Overview

The Accounts Payable Specialist II (AP Specialist II) is responsible for processing purchase order supplier invoices, ensuring timely and accurate submissions. This position also handles Non-PO invoices, resolving issues related to invoices through effective communication with internal teams, end users, and suppliers. Key responsibilities include coordinating the resolution of invoice discrepancies, providing guidance on submission processes, and answering both internal and external inquiries in a professional and timely manner. The AP Specialist II must be able to organize, prioritize, and multitask to meet deadlines and maintain high standards of accuracy. Special assignments focusing on specific areas such as, iExpense, Payments, Supplier Coordination may be assigned at this level, offering opportunities to contribute beyond day-to-day tasks

What You Will Do

• Processes purchase order supplier invoices through KTM in a timely manner and meets targeted quotas.
• Reviews and approves Non-PO invoices (SSI) according to policy and procedure and meets targeted quotas
• Reviews and resolves Markview systems working folder on a timely basis
• Coordinate the resolution of SSI invoice issues with end users via numerous communications methods, emails, phone calls, etc.
• Coordinate the resolution of sending PO invoice issues to Sr. Rep/Buyers
• Instruct and answer questions on the submission process according to policy & procedure
• Resolves Markview backlog queues as assigned by Corporate Accounts Payables Manager, opens mail, and scans supplier invoices into Kofax systems.
• Reviews and resolves Markview systems working folder on a timely basis.
• Answers and effectively resolves internal and external phone calls in a timely manner
• Must be able to organize, prioritize, and multitask
• Assumes additional responsibilities and performs special projects as directed

Additional Responsibilities

• iExpense Specialist • Responsible for processing high volume expenses via IExpense • Review, audit and approves employee expense reports according to policy and procedure. • Responsible for processing timely, yearly graduating residents • Responsible for processing physician tuition expenses with special requirements • Review and audit of expense reports for required tier lever approvals and out of policy forms • Performs trip number request approval and processing. • Takes a proactive approach in reviewing and handling emails timely, efficiently, and professionally • Coordinate the resolution of employee issues via numerous communications methods, IExpense, Phone calls, e-mails, etc. • Corresponds daily with all levels within the company on expense issues • Researching disputes and conflicts with attaching receipts and other issues • Responsible to instruct and answer questions on attachment of receipts and other issues
• Payment Specialist • Run all Payments (Checks, ACH, Credit Card, Employee payments) • Regular schedule payments/Quick Payments/ Recurring Payments • Run Workers Comp payments and Lease Payments • Coordinate and communicate payments via email • Work with Treasury on payment files – BOA spreadsheet sending daily • Void and/or Reissue payments • Review Paymode -X rejected or return payments • Review JPMorgan Chase and ACH returned payments • Retrieving AMEX Statement Monthly and sending to Treasury for Payment • Create distribution sets for recurring invoices (as needed0 • Process home Care Mileage reimbursements • Process McKesson and Amerisource Payments • Record payments with the wire upload information • Research disputes and conflicts with payments • Work with bank/compliance on fraudulent payments • Takes a proactive approach in reviewing and handling emails timely, efficiently, and professionally
• Supplier Coordination • Takes a proactive approach in reviewing and handling emails timely, efficiently, and professionally • Responsible for processing high volume requests via OnBase, AP Supplier emails, Supplier Correspondence emails, and correspondence daily • Coordinate the resolution of vendor issues via numerous communications methods, OnBase, Phone calls, e-mails, etc. • Communicates daily with all levels within the company on set-up issues with PO or SSI suppliers • Responsible for the upkeep of active and inactive suppliers • Responsible to instruct and answer questions for vendors and end users on AP set-up process • Must be able to organize, prioritize, and multitask • Responsible for the processing of requests submitted in Onbase, Responsible for the collection process for vendors submitting W9 Forms • Responsible for the OSD TECH folder and Patient Study W9 Forms folder in the S: drive • Responsible for verifying Supplier’s EIN/TIN number via Sovos and Symplr • Researching disputes and conflicts with supplier set-up/add and changes, such as (but not limited) W9 forms, address, name, PO supplier, SSI supplier, active or inactive suppliers.
• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.