Payroll-Tax Specialist Hybrid
Position #: 260004KX
Shift: Days
Status: Full-time
Work Days of the Week: M-F
UH Facility: University Hospitals
Location: Shaker Heights, OH
Remote Work: Hybrid
Salary: $56,555 – $88,442 /year
Job Description & Qualifications
Under supervision of the Payroll Manager, provides analysis of all payroll taxes and W2 wages for approximately 33,000 employees in a $5 billion organization. Analyzes every pay run (Bi-Weekly/Semi-Monthly) to determine taxable wage and tax withholding variances and make corrections. Maintains a solid business relationship with ADP for the organizations payroll tax filings. Participates in system testing, troubleshooting and problem resolution as it relates to taxes.
What You Will Do
- Ensure compliance with all federal, state and local tax laws and regulations in the payroll system.
- Partner with ADP to ensure accurate and timely payroll tax reporting and compliance with federal, state and local regulations within the US.
- Resolves and/or notifies Manager of any tax issues during the payroll processes.
- Maintain an in-depth knowledge of the company payroll and employment related policies.
- Prepares per pay, quarter and year end reconciliation spreadsheets to validate the payroll totals to the KBace reports and resolves any differences.
- Responsible for managing current tax accounts and making updates or closing accounts when locations are closed or moved.
- Assists employees with questions and/or problems regarding their pay related to tax issues
- Runs and reconciles tax reports every payroll and compares to ADP tax invoice summaries and forwards to Treasury for funding.
- Maintain state unemployment rates and ensure rates are updated timely.
- Maintain strict confidentiality of sensitive information.
- Generates reports for Kronos, costing, and payroll reporting when researching pay discrepancies.
- Provides analytical and project management support for the Payroll Manager.
- Investigate, resolve and respond to tax authority notices and correspondence in a timely manner.
Additional Responsibilities
- Performs other duties as assigned.
- Complies with all policies and standards.
- For specific duties and responsibilities, refer to documentation provided by the department during orientation.
- Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
- High School Equivalent / GED (Required)
- Bachelor’s Degree In Business Administration, Accounting or Finance (Preferred)
Work Experience
- 5+ years Experience administering the complete payroll process which includes generating, analyzing, and reconciling payroll and tax reports, and scheduling and transmitting vendor interfaces, (Required) and
- Experience with multiple FEIN’s, Multiple States and Multiple Localities. (Required) and
- 2+ years Working knowledge of Kronos and Oracle HR/payroll systems and interface experience (Preferred) and
- Extensive experience preparing W2s, W-2cs, and tax analyses (Required) and
- Demonstrated experience making payroll adjustments to update incorrect taxable wage balances (Required) and
- Experience with time and attendance timekeeping system(s) (Required) and
- Kronos experience (Preferred) and
- Oracle or HR/PR system experience (Required)
Knowledge, Skills, & Abilities
- Thorough knowledge of advanced principles and practices of payroll accounting and financial record keeping (Required proficiency)
- Detail-oriented and organized, with good analytical and problem solving ability. (Required proficiency)
- Must have strong written and verbal communication skills. (Required proficiency)
- Notable client service, communication, presentation and relationship building skills (Required proficiency)
- Ability to function independently and as a team player in a fast-paced environment (Required proficiency)
- Strong work ethic . (Required proficiency)
- Demonstrated ability to use PCs, Microsoft Office suite, and general office equipment (i.e. printers, copy machine, FAX machine, etc.) . (Required proficiency)
- Advanced knowledge of Excel and Word (Required proficiency)
- Excellent report creation skills (Required proficiency)
Licenses and Certifications
- Certified Payroll Professional (Preferred)
Physical Demands
- Standing Occasionally
- Walking Occasionally
- Sitting Constantly
- Lifting Rarely 20 lbs
- Carrying Rarely 20 lbs
- Pushing Rarely 20 lbs
- Pulling Rarely 20 lbs
- Climbing Rarely 20 lbs
- Balancing Rarely
- Stooping Rarely
- Kneeling Rarely
- Crouching Rarely
- Crawling Rarely
- Reaching Rarely
- Handling Occasionally
- Grasping Occasionally
- Feeling Rarely
- Talking Constantly
- Hearing Constantly
- Repetitive Motions Frequently
- Eye/Hand/Foot Coordination Frequently
Travel Requirements
- 10%
Additional Salary Detail:
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of posting of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, union negotiated contracts, budget and internal equity). This figure does not include, unless otherwise stated incentive pay or shift differential pay or the value of University Hospitals’ comprehensive benefits package, which includes healthcare, dental, vision, retirement plan options, and additional offerings. Click here to view complete wellness and benefits details.
For over 150 years, University Hospitals has been dedicated to our mission To Heal. To Teach. To Discover. Starting as a small Cleveland hospital in 1866, UH has grown into 18 hospitals and 40 health centers, serving 1 million people annually.
UH delivers exceptional care, advances medical innovation, and trains future healthcare leaders. Now, you have the opportunity to add your talents to this legacy of care. At UH, you’ll join a collaborative team in an inspiring environment where your skills and ideas will be valued. Together, we can continue to shape the future of healthcare and deliver on the promise of our mission for generations to come.
Equal Opportunity Employer – Veterans and individuals with disabilities.
At University Hospitals, everything we do is driven by our dedication to providing the highest quality patient care. All members of our team, regardless of whether they interact directly with patients, support our mission and share our commitment to caring, compassion, teamwork and providing an exceptional UH experience.
A career in professional services with University Hospitals provides challenging opportunities in:
- Operations – meeting the ever-evolving needs of the health care industry
- Learning – employing the most advanced, leading-edge health care technology
- Diversity – growing your experience by exploring multiple facets of various business functions
- Collaboration – working with cross-functional teams of the highest-caliber clinicians and support staff
Join us in advancing the science of Health and the art of compassion.
Equal Opportunity Employer – Veterans and individuals with disabilities.
University Hospitals is a national leader in healthcare that takes pride in calling Northeast Ohio home. With more than 150 locations throughout Cleveland and the surrounding metropolitan areas, UH provides unique opportunities to deliver world-class care in the communities where our employees live, work, and play.
We want you to make a career with us and we are here to support you – both in and out of work. Our comprehensive benefits program offers choice and flexibility to meet you where you are in your life.
- Medical Plans
- Dental Plans
- Vision Plan
- Paid Short and Long Term Disability
- Life and Account Insurance
- Additional Voluntary Benefits
- Wellness Programs and Plans
- Financial Health Resources
- Career Development Resources
- And More!
*Benefits may vary based on FTE Status and Position Type.
View complete wellness and benefits details on our Why Choose Us page.
We want you to make a career with us and we are here to support you – both in and out of work. Our comprehensive benefits program offers choice and flexibility to meet you where you are in your life.
- Medical Plans
- Dental Plans
- Vision Plan
- Paid Short and Long Term Disability
- Life and Account Insurance
- Additional Voluntary Benefits
- Wellness Programs and Plans
- Financial Health Resources
- Career Development Resources
- And More!
*Benefits may vary based on FTE Status and Position Type.
Working at University Hospitals
Careers at UH offers opportunities to provide care locally in the Cleveland area with the power to impact healthcare nationwide. As leaders in our industry, our staff share a commitment to be the difference in the lives of our patients and our communities from Northeast Ohio and beyond. Look at this video to discover how we’re building an organization for the future today.
Nightshift Module
Night shift provides a unique and rewarding opportunity for caregivers who thrive in a close-knit, supportive environment. With fewer distractions and a calmer atmosphere, you’ll have the chance to foster meaningful relationships with both colleagues and patients. The quieter pace allows for more in-depth patient connections, greater autonomy, and the opportunity to refine your skills. Whether it’s the flexibility to fit your lifestyle, the teamwork and problem-solving that come with a close-knit team, or the financial benefits of shift differential pay, night shift offers a space where you can grow both personally and professionally. If you excel in a late-night environment and appreciate the independence and collaboration it offers, our night shift team is the perfect fit for you!
Hear from our team about why they enjoy working the night shift and how it has shaped their careers.
Sara H.
Multi Modality
I like nightshift because the smaller staff helps me build connections and friendships with the staff around me. Helping us to better communicate without any issues, including doctors. I can work independently, keeping my thinking skills sharp. Even when it is quiet, it is never boring.
