Executive Secretary, IR&D – Hybrid Work Arrangement

Position #: 220006LO
Position: Executive Secretary, IR&D – Hybrid Work Arrangement
UH Facility: University Hospitals
Shift: Days
Status: Full-time
Work Days of Week: M-F

City: Cleveland

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ABOUT US

At University Hospitals, everything we do is driven by our dedication to providing the highest quality patient care. All members of our team, regardless of whether they interact directly with patients, support our mission and share our commitment to caring, compassion, teamwork and providing an exceptional UH experience.

A career in professional services with University Hospitals provides challenging opportunities in:

· Operations – meeting the ever-evolving needs of the health care industry

· Learning – employing the most advanced, leading-edge health care technology

· Diversity – growing your experience by exploring multiple facets of various business functions

· Collaboration – working with cross-functional teams of the highest-caliber clinicians and support staff

Join Us and Be the difference in Advancing the Science of Health and the Art of Compassion.

Equal Opportunity Employer – minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.

JOB DESCRIPTION

Description

The Executive Secretary provides high level administrative assistance to the Vice President, Development in the Office of Institutional Relations & Development. Such administrative assistance positively impacts the relationships internally within the department, across University Hospitals, and externally with our philanthropic community.

Supports and partners with Vice President, Development through excellent communications and schedule coordination
Organizes and coordinates meetings within specified time frames. Finalizes all meeting arrangements
Answers and places phone calls in a prompt and helpful manner. Handles messages accurately and timely
Establishes and maintains files by collecting all necessary information/documents
Types/transcribes/processes documents with high level of accuracy on the first draft; Increases accuracy to 100% for final draft within required timeframe
Ensures the flow of information in a timely and accurate manner
Processes invoices and request for reimbursement in a timely manner
Makes travel plans and arrangements
Ensures the security of confidential information
Promptly refers requests for information or services if unable to meet the request
Prioritizes workload. Able to reset priorities, as needed
Performs general office duties and provides operational support, as needed
Serves as a member of the Administrative Team, and provides back up support as needed by deadlines, urgent matters, etc.
Other duties as assigned

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QUALIFICATIONS

Qualifications

Education/Expertise:

High School Diploma, undergraduate business courses preferred.

Ability to type 70 wpm.

Ability to maintain high level of confidentiality.

Ability to meet deadlines and handle complex tasks with minimal supervision.

Experience & Knowledge:

Four + years executive secretarial experience, preferably in development or health care.

Special Skills & Equipment Knowledge:

Demonstrates strong interpersonal skills and excellent communication skills both written and verbal. Strong organizational skills and work ethic. Proficient PC skills, including MS Office products. Familiar with operation of standard office equipment

LOCATION

Working at University Hospitals

Careers at University Hospitals offers opportunities to provide care locally in the Cleveland area with the power to impact healthcare nationwide. As a leader in our industry, our staff share a commitment to Be the Difference in the lives of our patients and our communities, from Northeast Ohio and beyond. Take a look at this video to discover how we’re building an organization for the future, today. Note: video content was obtained prior to the COVID-19 pandemic.

Learn More

Read Video Transcript

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Contact Us

To contact University Hospitals Human Resources department, or to request a reasonable accommodation, please call 216-767-8900 or send us an email at employment@uhhospitals.org

Equal Employment Opportunity Statement

It is the policy of University Hospitals to provide equal opportunity to all of our employees and applicants for employment. Decisions concerning employment, transfers and promotions or other conditions of employment are all made upon the basis of the best qualified candidate without regard to race, color, national origin, age, religion, veteran status, disability, gender, sexual orientation, gender identity, or marital status in accordance with Federal and Ohio law. A qualified individual with a disability will be considered for employment on the same basis as non- disabled applicants if he/she can perform the essential functions of the job sought, with or without a reasonable accommodation, and without imposing a direct threat to the health or safety of others or him/herself. EEO is the Law

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